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registrar forms

For online filing of requests, please follow these instructions:

01

Student emails the Chair/Dean of his/her request (attaching the accomplished form).

02

The Chair/Dean assesses the request.

03

The Dean endorses the request to the University Registrar for approval (in consolidated/summarized format, as much as possible).

04

The University Registrar forwards the approval to the evaluator concerned for appropriate action.

RETURNING/SHIFTING FORM

This form is used by HAU students who are returning for enrollment; and those who are shifting to different programs.

Download Guide File

REQUEST FOR OVERLOAD FORM

This form is for students who are in need of requesting overload in their academic subjects that are beyond the prescribed program units.

Download Guide File

SIMULTANEOUS FORM

This form is accomplished by students who wish to take a pre-requisite subject simultaneous with its advanced subject.

Download Guide File

PHASED-OUT SUBJECT PERMIT TO ENROLL

This form is used by students who are seeking to enroll/distribute a phased-out subject to an equivalent subject, as required by the academic curriculum that they follow.

Download Guide File

CERTIFICATE OF TRANSFER FORM

This form is used as a clearance by students who are transferring to another institution.

Download Guide File

ADDING & DROPPING FORMS

The scanned forms in this drive are for students who wish to add and/or drop subjects for College and Basic Education students

Start of ClassesJune 16, 2025
Adding/Changing Period June 16 to June 24, 2025
Prelim Period EndsJuly 26, 2025
Midterm Period EndsSeptember 06, 2025
Final Period EndsOctober 18, 2025
Period Definitions (using calendar days)Period CoveredFormsApplied RefundRemarks
Before the start of classesBefore June 16, 2025Yellow Form100% of Tuition and Laboratory Fees paidWITHDRAWAL
First eight (8) days of the semesterJune 16 to June 24, 2025(a. Dropping with Adding of Subject/s ;b. Drop All SubjectsYellow Form100% of Tuition and Laboratory Fees paidAdding/Dropping of Subject/s or WITHDRAWAL
From the 9th to 14th day of the semesterJune 25 to July 01, 2025 (a. Dropping of Subject/s ; b. Drop All Subjects)Yellow Form100% of Tuition and Laboratory Fees paidAdding/Dropping of Subject/s or WITHDRAWAL
From the 15th day of the semester up to one (1) day before the Prelim Period endsJuly 02 to 25, 2025Blue Form80% of Tuition and Laboratory Fees paidWITHDRAWAL
After the Prelim period ends up to one (1) day before the Midterm Period endsJuly 28 to September 05, 2025Pink FormNoneDropping of Subject/s or WITHDRAWAL
After the Midterm period ends up to one (1) day before the Final Period ends.September 08 to October 17, 2025Pink FormNoneWITHDRAWAL ONLY(All Subjects Dropped)

Note: Kindly print these forms, scan, fill-out and submit to your Dean's Office as prescribed. The green-colored form is for Basic Education students; while the yellow, pink, and blue are for college students.

Please carefully read the adding and dropping guidelines and applicable dates provided above.